Privacy Policy

Last Updated: November 7, 2025

Introduction

The Olive Branch Amateur Radio Club (W5OBM) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard information when you visit our website or participate in club activities.

Information We Collect

Personal Information

• Member Information: Name, callsign, address, phone number, email address, and license class
• Account Information: Username, password (encrypted), and login preferences
• Communication: Messages sent through our contact forms or email correspondence

Technical Information

• Log Data: IP addresses, browser type, pages visited, and access times
• Cookies: Session cookies for website functionality and login state

How We Use Your Information

• Club Operations: Managing memberships, communications, and club activities
• Events: Coordinating meetings, Field Day, and other club events
• Emergency Communications: Maintaining emergency contact lists and ARES participation
• Website: Providing personalized content and maintaining website security
• Legal Compliance: Meeting FCC Part 97 amateur radio regulations

Information Sharing

We do NOT sell, rent, or trade your personal information. We may share information only in these limited circumstances:

• ARRL: As an ARRL-affiliated club, we may share basic membership data with ARRL
• Emergency Services: During emergencies, contact information may be shared with served agencies
• Legal Requirements: When required by law or to protect club interests
• Member Directory: Basic callsign and contact info with member consent only

Data Security

• Passwords are encrypted using industry-standard methods
• Website uses HTTPS encryption for data transmission
• Limited access to member data on need-to-know basis
• Regular security updates and monitoring

Amateur Radio Considerations

As amateur radio operators, we recognize that:

• FCC Part 97 requires station identification in amateur communications
• Callsigns are public information available through FCC databases
• Emergency communications may require information sharing with served agencies

Your Rights

As a member or website user, you have the right to:

• Access: Request information about data we hold about you
• Correction: Update or correct your personal information
• Deletion: Request deletion of your account and data (subject to legal requirements)
• Opt-out: Unsubscribe from non-essential communications

Cookies and Tracking

• We use essential cookies for website functionality and user authentication
• We do not use advertising or tracking cookies
• You can disable cookies in your browser, but some features may not work

Children's Privacy

Our website and services are intended for amateur radio operators who are typically adults. We do not knowingly collect information from children under 13 without parental consent.

Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated "Last Modified" date. Continued use of our website constitutes acceptance of any changes.

Contact Us

If you have questions about this Privacy Policy or your data: